Prior authorization in Healthcare Billing, is the approval of your insurance company, not physician. It’s a restriction put in place to determine whether or not they will pay for certain medicines. Health insurance companies require prior authorization to ensure that expensive procedures are medically necessary; it doesn’t affect cash payments for prescriptions. A physician must obtain prior approval before administering various procedures, diagnoses, medical equipment, and prescriptions. If the medical bill does not have prior approval, there is a risk of denial, refund request, or partial payment.

Which Medication require Prior Authorization

Prior Authorization is mostly required for the following drugs:

  • Brand-name drugs that have a generic available.
  • Drugs that are intended for certain age groups or conditions only.
  • Drugs used only for cosmetic reasons.
  • Drugs that are neither preventative nor used to treat non-life-threatening conditions.
  • Drugs (including those dosed at higher than standard doses) that may have adverse health effects, possibly dangerous interactions, and/or risks for abuse or misuse.
  • Drugs that are not covered by your insurance, but deemed medically necessary by your healthcare provider.

Common services that require Prior Authorization:

  • Diagnostic imaging, including MRIs, CTs, and PET scans.
  • Durable medical equipment, such as wheelchairs.
  • Rehabilitation services, such as physical or occupational therapy.
  • Home health services provided by nurses.
  • Non-emergency surgery, including elective procedures.

How to address a denial case in Prior Authorization?

Addressing denial case in prior authorization:

  • Check the rejection letter.
  • Collect supporting documents.
  • Write an objection letter.
  • File an objection.
  • Follow up on the objection.
  • Prepare for other steps.
  • Talk to a professional.

How Prior Authorization improves Medication?

Pre-authorization of prescription drugs is effective and cost-effective. The main purpose of prior authorization is to promote the appropriate use of medicines. Pharmacists in all practices should develop specific guidance and provide evidence-based guidelines for members, physicians and qualified pharmacists to ensure that the prior authorization process is conducted and maintained efficiently and legally. Its mission is to enable its members to work in society by implementing good policies and strategies to benefit patients.

With pre-authorization, you can speed up the billing process by reducing rejections and compliance. It is a good idea to check whether prior authorization is required before having treatments and procedures that may not be covered by your health insurance. The application not only enables payments for applications with prior approval, but also simplifies the payment process. If you follow the process correctly, you can avoid rejections, treatment delays, delayed appointments, and more.

Additionally, the drugs selected will be limited to specialist doctors. Prior authorization means that only certain doctors can prescribe a particular drug. This type of prior authorization is used for some drugs that require expertise in prescribing and medical care. The prior authorization process will ensure that these selected medications are covered when medically necessary and provided by a professional.

How long does Prior Authorization take?

The pre-authorization process usually takes from a few days to a few weeks.

Common factors that impact the turnaround time of prior authorization:

  • Medication arrival timelapse
  • Communication between Doctor and Insurance
  • Difficulty in completing each step
  • Complexity of the prior authorization request
  • Prior authorization process chosen by the doctor
  • Rights specified in the individual health plan

Considering that, prior authorization (PA) can take anywhere from a day to more than an hour. 

The American Medical Association (AMA) implemented electronic prior authorization (ePA) technology to reduce the burden on physicians and health insurance companies while improving patient outcomes, access, and access to healthcare.

How to speed up Prior Authorization turnaround time?

The prior authorization process has many moving parts that impact patients, payers, and providers alike. Although some issues have gained some acceptance, sometimes there can be a lot of uncertainty in the process.

Quick steps to speed up prior authorization:     

  1. Sketch out all procedures requiring approval.
  2. Carefully document all cases for denial.
  3. Minimize seeking peer to peer reviews.
  4. Should have ready services for appeal.
  5. Sign up for paid newsletters.
  6. Stick to changing industry standards.
  7. Assign pre-authorization roles.
  8. Wrap all authorizations in a central location.
  9. Leverage and technology also improve PA.
  10. Utilize EHRs.
  11. Maximize Your Practice Management (PMS).
  12. Use of Artificial intelligence (AI).
  13. Create user guides your payer person.
  14. Regularly collect detailed medical records.
  15. Maintain records of each patient.
  16. Keep up with your staff Create follow-up plans.
  17. Conduct attention checks with work authorization.
  18. Please estimate change time to complete.
  19. Online payment sender portal.
  20. Inform and educate patients on prior authorization.
  21. Work Your Denials and shiver Prior Authorizations Combos.


There are many effective ways to streamline the pre-authorization process in the healthcare industry. However, first of all, continuous monitoring of PAs and adherence to the latest guidelines for prior authorization procedures, medical devices and treatments can and will be recommended.

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